Copy-paste templates for job application emails, recruiter outreach, interview follow-ups, and thank-you emails—short or detailed.
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Multiple options to choose from
Pick the right length
Ready to customize
When to send next
Clear, specific, includes role and your name
Use name if you have it, otherwise "Hi [Team] Hiring Team"
Who you are + what role you're applying for
Your most relevant achievements with metrics
Request next step (call, interview, etc.)
Your name, contact info, and mention resume/portfolio
Subject: Application for {Role} — {Your Name}
Body:
Hi {Name},
I'm applying for the {Role} role at {Company}. I have {X}+ years in {field} and recently {achievement 1}. I also {achievement 2}.
I've attached my resume and portfolio here: {link}. I'd love to discuss how I can help {Company} with {relevant goal}.
Best,
{Your Name}
Subject: Application for {Role} — {Your Name}
Body:
Hi {Name},
I'm reaching out to apply for the {Role} position at {Company}. I'm excited about this role because {1 sentence about team/mission/problem}.
In my recent work, I:
This aligns with your needs in {JD requirement / skill}.
I've attached my resume and included links to {portfolio / LinkedIn}. If helpful, I'm happy to share a short work sample relevant to {topic}.
Thank you for your time—would you be open to a quick call this week?
Best regards,
{Your Name}
When to use: First-time application to a company where you don't have a referral.
Pro tip: Tailor your resume to the JD before attaching it.
Subject: Interest in {Role} at {Company}
Body:
Hi {Recruiter Name},
I saw the {Role} posting and wanted to reach out directly. I have {X} years in {field}, most recently {achievement}.
Resume attached. Happy to chat this week if you're interested.
Thanks,
{Your Name}
When to use: Reaching out to a recruiter on LinkedIn or via email.
Subject: Quick question about {Company}
Body:
Hi {Name},
I'm applying for the {Role} role at {Company} and noticed you work there. Would you be open to referring me or sharing insights about the team?
I have {brief background}. Happy to send my resume if helpful.
Thanks!
{Your Name}
When to use: Asking a connection (warm or cold) for a referral.
Pro tip: Keep it short and make it easy to say yes.
Subject: Following up — {Role} Interview
Body:
Hi {Name},
I wanted to follow up on my {Role} interview from {date}. I'm still very interested and happy to provide any additional information.
Do you have an update on next steps?
Thanks,
{Your Name}
When to use: 5–7 days after an interview if you haven't heard back.
Pro tip: Track all follow-ups in your job application tracker.
Subject: Thank you — {Role} Interview
Body:
Hi {Name},
Thank you for taking the time to speak with me about the {Role} position. I enjoyed learning about {specific topic discussed} and I'm excited about the opportunity to contribute to {team/project}.
Please let me know if you need any additional information from me.
Best regards,
{Your Name}
When to use: Within 24 hours after any interview.
Pro tip: Mention something specific from the conversation to show you were engaged.
State who you are and what role you're applying for. Add one sentence about why you're interested.
Share 2 achievements that match the job description. Use metrics when possible.
Tip: Turn your resume bullets into email proof points.
Request next step and mention your attachments.
Subject: Application for Junior Developer — Alex Chen
Focus on coursework, projects, and internships. Show enthusiasm and willingness to learn.
Subject: Product Manager Application — Jordan Lee
Highlight transferable skills and explain why you're making the switch. Show relevant side projects.
Subject: Senior Engineer Application — Sam Taylor
Lead with impact metrics. Show strategic thinking and leadership experience.
Send within 24 hours of any interview. Keep it brief and mention something specific from the conversation.
If they said "we'll get back to you in a week" and it's been 5 days, send a polite check-in.
Keep it short: "Still interested, happy to provide more info, any updates?" Don't sound desperate.
Keep it under 150 words for cold emails. Recruiters skim.
Always state the exact role title in the first sentence.
Don't just say "I'm a hard worker." Show metrics and outcomes.
Always attach resume. Mention it in the email body.
Double-check you didn't copy-paste the wrong company name.
Not too casual, not too formal. Professional but human.
Yes, always attach your resume. A cover letter is optional unless the job posting requires it. If you send both, make sure your resume is ATS-optimized and your cover letter is tailored.
Yes, for cold applications. Keep it under 150 words. For referrals or warm intros, you can go slightly longer (200–250 words) to add context.
100–150 words for cold emails. 200–250 words if you have a referral or specific connection. Recruiters skim, so shorter is better.
Not always. If the email body is well-written (2 proof bullets + clear ask), that's often enough. Save the cover letter for roles that explicitly request one.
Wait 5–7 days after applying. For interviews, send a thank-you within 24 hours, then follow up after 5–7 days if you haven't heard back.
Use "Hi [Team] Hiring Team" or "Hi [Company] Team". Avoid "To Whom It May Concern"—it sounds outdated.
"Application for {Role} — {Your Name}" is clear and professional. Avoid clever or vague subject lines—recruiters want to know what the email is about immediately.
Email is more formal and shows you did research to find their contact. LinkedIn is faster but easier to ignore. If you have their email, use that. Otherwise, LinkedIn is fine.
Yes, but customize the company name, role, and 1–2 proof bullets for each application. Generic emails get ignored.
PDF is safer—it preserves formatting. Some ATS systems prefer Word (.docx), but PDF works 95% of the time. Check the job posting for specific instructions.
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